A Helpful Guide for Planning a Corporate Event

Event planners certainly keep themselves busy throughout a typical year. It’s true that many event planners work with couples having a wedding. In fact, statistics show that nearly 2.4 million weddings take place throughout the United States each year. That being said, many event planners work with a large number of corporate clients. One study found that 61.2% of organizers plan corporate events. It’s important to keep corporate clients satisfied by planning great events for them. With that in mind, here is a brief guide for throwing the perfect corporate event.

Preparing an Event Timeline

It’s imperative to host an event that is scheduled properly. Neglecting to create a timeline of events could leave guests confused and ready to exit the building. To avoid this, speak with your client about what activities need to occur during this event. For instance, many corporate events include guest speakers or award ceremonies. Knowing what needs to happen during this event can help any event planner prepare a concise timeline. In addition, knowing what will take place during a corporate event can help you throughout the next stages of party preparation.

Choosing the Right Venue

Another important concern to make is choosing the right venue. This phase of the event planning process might seem slightly overwhelming. That being said, knowing a few key pieces of information can help ensure you’ve found the perfect venue. If you have a large number of guests planning to attend this event, you can automatically rule out smaller spaces. Another important consideration is the date of an upcoming event. Once you know this information, you can begin finding out if venues have openings during the date in question.

Decorating the Space

No corporate event should be held in a boring looking space. With that in mind, it’s time to begin decorating for an upcoming corporate event. Many event planners begin ordering materials at this point. You’ll want to ensure you have plenty of ceiling draping fabric. Ceiling drapes are incredibly popular decorating ideas for corporate events and weddings. If you want to make a great impression, consider finding ceiling draping fabric that matches a company’s logo colors. One study found that 39% of event planners felt that both trade show costs and managing budgets were their biggest challenges faced while working. Considering that, it’s best if you can also find a provider of ceiling draping fabric that also provides clips and pole covers needed to work with these materials.

Taking Care of Catering

Understandably, many guests are going to be hungry and thirsty during these events. Therefore, it’s likely a company will want to have catering provided for event guests. With that in mind, you’ll want to find a catering service that can prepare a wide range of foods. Certain guests might have allergies that affect the foods they can eat. You’ll want to find a way to obtain this information and pass it on to the catering company. In turn, this ensures that every event guest can have a meal that is safe and enjoyable to eat.

In closing, there are several important steps that go into planning a corporate event. Each year, many companies have corporate events for a wide range of reasons. With that in mind, many party planners work to ensure that corporate clients have a great time during these celebrations. You’ll find that following a few simple steps will help take care of the major aspects that go into throwing a great corporate event.

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